Creating, editing, and sending import declarations

You can create and edit import declarations and send them to the relevant customs authorities.

Proceed as follows:

  1. Go to Customs, click on the country concerned, then click Import declarations (XX), where XX stands for the country code.
  2. Open an existing import declaration with the status of New or Ready to declare. To create a new import declaration, click New.
  3. Follow the prompts of the Assistant and enter the necessary data. Complete the required fields and any items or optional data you wish to add on the Customs details sheet.
  4. Setting a confirmation code: To set a confirmation code, click the icon behind this field. It will then be replaced by the icon. Details: See Using confirmation codes.
  5. The Assistant alerts you once you have entered all the required data. Click the alert to send the import declaration.
  6. The status of the import declaration changes to Sent.
  7. The customs authorities will respond with one or more customs messages, depending on the e-customs system.
  8. Together with the customs messages, you will receive the import list (EL) and the delivery order (BS) which you can print out.
  9. Once the customs authorities have released the import declaration, it changes to one of the following statuses:
    – Released if you also import eVVs in Customs Management, but the associated eVV has not been imported yet
    – Completed if you do not import eVVs in Customs Management or you do import them and the associated eVV has already been imported
  10. View assessment of duties: see Viewing bordereaux and eVVs.

Other notes

If you want to know more about a particular field or option, click the element in question and press F1 on your keyboard. This opens a window with additional information on the element.

The following features simplify the editing process:

– Use templates – see Creating and editing import declaration templates, Creating and editing templates for import declaration items, and Using import declaration templates.

– Duplicate existing import declarations, Duplicating import declarations

The overview of customs declarations (import, export, or transit) shows events and customs messages that you have sent and received. Open a customs declaration, then click the Customs information sheet.

You can configure the email notifications such that the person in charge of the transaction and any other people you define receive an email when this occurs – see Setting up notifications of events.

In the Import declarations overview, you can also select multiple import declarations with the status of Ready to declare and send them simultaneously. Click on the small arrow next to the Send button and select Send.